Infinion Technologies - We are a technology and business solutions Company established with the objective of providing world class solutions to Enterprise Businesses. At INFINION we constantly research into new technologies and design productivity boosting solutions, aimed at delivering business value, and making infrastructure and applications available to Enterprises. We seek to offer individuals and organizations sublime services to improve operational efficiency.
About the Role
- We are seeking a detail-oriented, highly organized Bid & Proposal Specialist to take ownership of the full bidding lifecycle across enterprise, government, and Microsoft-partner-driven opportunities.
- This role is critical to driving our revenue growth and positioning us competitively in the market.
- The successful candidate will work closely with cross-functional teams (Sales, Product, Legal, Finance, and People teams) to identify, prepare, submit, and track high-quality bids, tenders, and proposals that align with our solutions and strategic direction.
Key Responsibilities
Bid Management & Ownership:
- Own the end-to-end bid and proposal process: opportunity identification, response planning, documentation, submission, and post-bid review.
- Maintain a centralized bid tracker and ensure all bids are submitted on time and in compliance with client requirements.
- Lead internal kick-off sessions to align stakeholders on bid strategy, responsibilities, and timelines.
Collaboration & Coordination:
- Coordinate inputs from Sales, Product, Legal, Finance, HR, and Technology teams.
- Liaise with Microsoft Partner Account Managers or representatives to access relevant partner bid platforms and joint-selling opportunities.
- Build and maintain a repository of reusable proposal content, templates, case studies, and compliance documents.
Documentation & Quality Assurance:
- Ensure all proposals are compelling, accurate, customized, and aligned with our service offerings.
- Edit and format content to meet brand and client-specific guidelines.
- Review final submissions for completeness and quality before delivery.
Reporting & Continuous Improvement:
- Track win/loss ratios and analyze performance data to inform future bids.
- Report on bidding pipeline status weekly and flag any risks or blockers early.
- Recommend improvements to streamline and optimize the proposal process.
Qualifications & Skills
Education & Experience:
- Bachelor’s degree in Business, Marketing, Communications, or a related field.
- Minimum 5 years of experience in a bid/proposal/tender management role (preferably in a technology, consulting environment).
- Strong understanding of the public sector, enterprise procurement processes, and OEM ecosystem (preferred).
Key Competencies:
- Exceptional project management and time management skills.
- High attention to detail and ability to manage multiple bids simultaneously.
- Strong written and verbal communication.
- Proficiency in Microsoft Office Suite (especially Word and PowerPoint).
- Familiarity with OEM Center, RFx portals, and CRM systems (a plus).
Success Metrics:
- % of bids submitted on or before deadlines
- Conversion rate from bids to shortlist or award
- Internal SLA compliance (gathering inputs, submission approvals)
- Contribution to total revenue influenced by successful bids
Method of Application
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