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Junior Event Coordinator at Del-York Group

Del-York GroupLagos, Nigeria Software Development
Full Time
Del-York Medi is a full-scale media,marketing and communications company

Job Description

  • As an Event Coordinator at Del-York Group, you will play a key role in assisting with the planning, coordination, and execution of events.
  • You will work closely with senior event planners and clients to ensure that all aspects of the event run smoothly and meet or exceed client expectations.
  • This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, dynamic environment

Responsibilities

  • Assist with Event Planning: Support the event manager in the conceptualization, planning, and coordination of events, including venue selection, venue recce, vendor management, budgeting, and logistics.
  • Vendor Coordination: Liaise with vendors, suppliers, and service providers to secure quotes, negotiate contracts, and coordinate logistics for event setup, catering, audiovisual equipment, and other services.
  • Client Communication: Serve as a point of contact for clients, providing regular updates, addressing inquiries and concerns, and ensuring that client expectations are met throughout the event planning process.
  • Event Logistics: Assist with the coordination of event logistics, including attendee registration, transportation arrangements, accommodation bookings, and on-site coordination of event setup, signage, and décor.
  • Event designs: Liaise & follow-up with the creative team on designs for decor, signages, etc
  • Attendee Management: Assist with attendee management tasks, such as RSVP tracking, guest list management, badge printing, and coordinating onsite registration and check-in processes.
  • On-Site Support: Provide on-site support during events, including assisting with event setup and breakdown, managing vendor and staff activities, addressing attendee inquiries, and ensuring that the event runs smoothly and according to plan.
  • Post-Event Evaluation: Assist with post-event evaluation and debrief sessions, gather feedback from clients and attendees, and contribute to the identification of areas for improvement and lessons learned for future events.

Qualifications

  • Bachelor's Degree in Event Management, Hospitality Management, Marketing, Communications, or a related field with 2-5 years experience.
  • Previous experience in event planning, coordination, or related roles is preferred.
  • Strong organizational and time management skills, with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with clients, vendors, colleagues, and event attendees.
  • Attention to detail and a focus on quality and accuracy in all aspects of work.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software/tools is desirable.
  • A positive attitude, eagerness to learn, and a passion for the events industry.

Method of Application

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