Chief of Staff at Procept Associates Professional Services Limited

Procept Associates Ltd. was formed in Canada in 1983 to provide project management advisory and training services, initially to engineering and construction clients. Since its inception, Procept has established itself as a market leader and innovator in the development and implementation of project, program and portfolio management best practices; the inception and growth of the business analysis profession; the promotion of best practices in IT service management; and disaster-proofing businesses through the planning and implementation of business continuity management practices. From deep roots serving construction and engineering clients, Procept's reach has spread across many industries and all levels of government, around the world.

We are currently recruiting to fill the role of Chief of Staff whose diverse and critical responsibilities encompass preparing the MD for meetings, stepping into the MD’s shoes when necessary, overseeing the work of the MD's direct reports, coordinating research based on assigned topics, and supporting the creation and execution of the business strategy. With your exceptional organizational skills, discretion, and ability to adapt, you will play a pivotal role in driving the organization's success and fostering a collaborative and efficient work environment.

Job Description

1. Act as liaison between the MD, Board of Director, Advisory Board, and Executive Management Team.
2. Provide department leaders with recommendations and consultation to improve teamwork across the organization.
3. Manage the MD's high-level administrative/operational support; his travels and calendar
4. Prepare the MD for meetings, webinars, workshops, etc and act as his surrogate at such events where he is unavoidably absent.
   1. Prepare presentation materials for high level meetings, conferences, and other high-level events.
   2. Support the preparation of key reports including business strategy; sales strategy; marketing strategy; and/or investment memos.
   3. Design, prepare, review, format and publish all forms of documents, in multiple formats (MS Word, PowerPoint and Excel)
5. Identify operational bottlenecks, propose solutions, and lead the implementation.
   1. Identify cost-saving opportunities; propose solutions that align with strategic priorities of the company, and lead the implementation of such endevours.
6. Coordinate the annual review of the company’s digital transformation (business) strategy, its execution and tracking digital transformation (business) strategy plans with actuals.
7. Support the sales of the company’s services & products and manage key client accounts.

Qualifications

1. Bachelor’s degree in engineering, Computer Sciences, Information Technology or related field (mandatory)
2. Minimum three years’ experience with any of the big six business advisory / consulting firms
3. Extensive experience in budget management, project management, creating compelling technical and commercial proposals, and managing key accounts
4. Strong business acumen centered towards crafting innovative and unique solutions
5. Willing to align his timing with MD’s timing and priorities
6. Excellent communication (written and spoken), leadership (including problem solving) and people management skills.
7. Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)
8. Master’s degree in business administration is desirable

Method of Application