Eta-Zuma Group is a company of 8 separate companies with exploration licenses covering diverse solid minerals like iron ore, gold, tantalite, coal, limestone/marble, etc. In April 2009, these eight companies were acquired by Energy and Metal Industries Limited to form the Eta-Zuma Group Limited. ETA-ZUMA Group is an indigenous conglomerate with interests in diverse strategic sectors of the economy. The acquisition was spurred by the economic reason to consolidate the diverse licenses into a balanced portfolio that will reduce risk and position the emerging company to exploit emerging market opportunities in a global commodities market that is on a rebound. The acquisition also included Eta-Zuma Group Limited - a key player in the emerging solid minerals industry of Nigeria. The acquisitions increased the size of the company more than five-fold. The Group re-opened earlier exploration sites and has since invested over $10million in proving reserves of especially marble and opening up new coal reserves and in new plant and machinery. The headquarters at Abuja currently coordinates mainly exploration activities at all exploration sites especially in the Kogi block now in partnership with the technical partners EMI and the Geological Institute of Ukraine. These activities are projected to see Eta-Zuma-group with a projected minimum turnover of $1bn with management, production, sale and distribution of coal and other minerals supporting thousands more jobs in businesses involved in the supply of equipment, goods and services. Projections indicate that over 50% of all the coal mined in Nigeria will be produced by Eta-Zuma-group before year 2014 mainly via surface mine sites principally located in the Kogi and Enugu blocks. Most of the proposed coal to be mined will be used for the generation of electricity. The Group plans to process output from its lignite deposits in the Delta block into briquettes and other domestic power fuels for use mainly in the northern parts of Nigeria in keeping with her environmental protection initiatives.
Job Summary
- The Head of Document Management System oversees the organization's document management system (DMS) implementation, maintenance, and optimization. This role will ensure that the DMS is aligned with the organization's business objectives, supports efficient document management processes, and maintains data integrity and security.
Job Responsibilities
- Develop and implement a company-wide document management strategy, ensuring alignment with business goals and regulatory requirements.
- Lead the Document Management team, providing guidance, mentorship, and performance management.
- Collaborate with various departments to establish and enforce document control policies and procedures.
- Oversee the lifecycle management of company documents, including creation, storage, retrieval, archiving, and disposal.
- Ensure compliance with legal, regulatory, and internal requirements related to document handling, confidentiality, and retention.
- Implement and manage document classification and metadata tagging systems to facilitate easy retrieval and compliance tracking.
- Conduct regular audits to ensure adherence to document control processes and regulatory standards.
- Select, implement, and manage Document Management Systems (DMS) and other relevant software to optimize document handling across the organization.
- Ensure that document management systems are properly maintained, secure, and backed up regularly.
- Stay up to date with emerging technologies and best practices in document management and recommend improvements.
Qualifications and Experience
- Bachelor's Degree in Information Technology, Computer Science, or a related field.
- A master's degree in a relevant field (e.g., Business Administration, Information Management) is preferred.
- Minimum of 5 years of experience in document management systems, with at least 3 years in a leadership role.
- Proven expertise in implementing, maintaining, and optimizing DMS solutions.
- Strong understanding of data governance, security, and compliance best practices.
- Excellent project management and organizational skills.
- Strong communication and interpersonal skills.
- Ability to work effectively with cross-functional teams.
Required Skills and Knowledge:
- Deep understanding of document management principles and best practices.
- Proficiency in DMS software and technologies (e.g., SharePoint, Documentum, OpenText).
- Knowledge of data governance frameworks and standards.
- Familiarity with security and compliance regulations (e.g., GDPR, HIPAA).
- Strong analytical and problem-solving skills.
- Proficiency in data analysis tools (e.g., SQL, Excel).
Method of Application
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