At Oaken events we are passionate about what we do. We believe that all events should be extraordinary. Our services cover everything from security to lightning to decor to menu and drinks. We create experiences, not just events! Our memories are perhaps our greatest treasure. Oaken Events goes beyond the typical approach to event management and design. We recognize that your event is a special moment and strive to create breathtaking experiences that capture the occasion and leave a lingering sense of awe.
Responsibilities:
Event Production Management:
- Oversee the end-to-end production process for all events, from pre-production planning to post-event evaluations.
- Collaborate with clients, vendors, and internal teams to understand event requirements and develop appropriate production plans.
- Ensure seamless execution of event logistics, including venue selection, staging and lighting, audiovisual equipment, décor, and production timelines.
- Manage event budgets, negotiate contracts with suppliers and vendors, and monitor expenses to deliver events within budget.
Team Leadership and Management:
- Lead, mentor, and manage a team of production professionals, including event producers, coordinators, technicians, and other support staff.
- Assign tasks, provide guidance, and monitor the team's performance to ensure high-quality event delivery.
- Foster a collaborative and positive work environment, promote professional growth, and conduct regular performance evaluations.
Vendor and Supplier Management:
- Identify, evaluate, and maintain relationships with vendors, suppliers, and contractors to ensure the availability of quality services and products.
- Negotiate contracts and manage relationships to secure competitive pricing, favorable terms, and reliable services.
- Conduct regular assessments of vendor performance and make necessary adjustments as needed.
Technical Production and Innovation:
- Stay updated on the latest event production trends, technologies, and best practices.
- Collaborate with technical teams to ensure the seamless integration of audiovisual, lighting, staging, and other technical elements into event productions.
- Continuously improve event production processes through innovation and the implementation of new technologies or techniques.
Risk Management and Troubleshooting:
- Anticipate and proactively mitigate potential risks associated with event production.
- Develop contingency plans to address unforeseen circumstances and troubleshoot issues that may arise during events.
- Adhere to regulatory and safety standards, ensuring all necessary permits and licenses are obtained as required.
Requirements:
- Bachelor's degree in event management, production, or a related field (or equivalent working experience).
- Minimum of 5 years of experience in event production, including experience in managing and leading a team.
- Strong understanding of event production principles, including staging, audiovisual, lighting, décor, and logistics.
- Proven track record in managing large-scale events with various stakeholders.
- Excellent organizational and project management skills, with the ability to multitask and prioritize tasks in a fast-paced environment.
- Strong leadership and team management abilities, with a collaborative and proactive approach.
- Exceptional communication and interpersonal skills, with the ability to work effectively with clients, vendors, and stakeholders at all levels.
- Budget management and negotiation skills.
- Proficiency in event production software and tools.
- Flexibility to work evenings and weekends as required.
Method of Application
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