Warehouse Data Officer at INTERSOS

INTERSOS is an independent, no-profit organization which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralised offices. The statutory bodies of INTERSOS, are: the Members Assembly, the Council, the Society for Auditing and Certification of Accounts. Intersos, established in 1992, is recognised by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC). OUR MISSION • To give an immediate response in humanitarian crises by bringing emergency relief to the victims of armed conflict, drought, famine, the presence of landmines or unexploded devices, and other disaster situations. • At the same time as providing primary emergency relief, to also begin working to promote a return to normal living conditions, the resumption of dialogue and the strengthening of peace, reconstruction and growth. • To stimulate, encourage and involve Italian society in helping to develop and spread the existing culture of solidarity and international justice. TRAINING INTERSOS also offers training courses aimed to provide knowledge and practical skills regarding humanitarian emergencies and assistance. INTERSOS training courses are designed for both beginners and experts in order to offer the appropriate content to the right target. For more information follow the link: http://intersos.org/trainings JOIN US INTERSOS is always looking for committed staff. Take a look to our website http://intersos.org/en/join-us Specialties Humanitarian Interventions, Protection, Education, WASH, Shelter, Health&Nutrition, Food Security

The Warehouse Data Officer will be responsible under overall supervision of Warehouse In-charge to the common Warehouse activities, assessment & analysis related data implemented within the framework of the project plans, ensuring that they are delivered following INTERSOS standards, and that these activities are achieving timely results.

RESPONSIBILITIES:

Main responsibilities:

• Understand, implement and / or maintain standard INTERSOS inventory management policies and procedure;
• Provide information and logistics support to partners/program and warehouse staff where necessary;
• Responsible for data keeping/documentation at all times. Take lead in data tracking of all WH/Logistics activities.
• Responsible for documentation of all receipt and dispatch (received notes/Delivery note/Stock transfer sheet/Waybills) are complete and archived in compliance with INTERSOS standards (scan documents and archive digital versions on computer) BOTH SOFT AND HARD COPIES.
• Ensure the maintenance of Warehouse and any Logistics relevant document.
• Update as per INTERSOS requirements, the asset register, Asset inventory list and expendable store inventory list and produce timely reports as requested by the warehouse in-charge.
• Normalize and analyse data as per request.
• Develop new data collection and data analysis tools, including efficient data capturing forms.
• Maintain physical and digital records according to standard guidelines considering update the Relief Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on completed documentation; maintain physical records per individual request/consignment per Service User.
• Filling of waybills, consignment reports, labourers pay sheet as well as any relevant document for proper record keeping and documentation.
• Compile data of which actors are in location, what type of activities they do;
• Put together data of Partners contact list (MoU contact & actual contact)
• Collect accurate data for generator usage;
• Effectively communicate the status, value, and importance of data collection to staff.
• Prepare and deliver data for the preparation of weekly/monthly/midterm / final reports;
• Keep and share the record of visitor: suggestions - comments - complains
• Take minutes of internal/external meetings and keep record
• Archive everyday problems / challenges with the solutions given or suggested
• Assist in developing the project data collection plan including monitoring and evaluation tools
• Provide IT support and training to INTERSOS staff in field Bases;
• Performs Handovers and Troubleshooting of IT equipment as per instruction of IT department;
• Manage any network / software/ hardware provided by INTERSOS
• Perform any other task as assigned by the supervisor.

POSITION REQUIREMENTS :

• Bachelor’s degree in information, Communication, Technology, or other related social science fields.
• Minimum 3 years of experience from a national level project implementation position in a humanitarian / recovery context preferable.
• Experience in working in complex and volatile contexts.
• Advance knowledge of MS Office.
• Advance knowledge on database management and data analysis.
• Documented results related to the position’s responsibilities.
• Experience in leadership and problem solving.
• Fluency in English, both written and oral.
• Capacity to adapt to basic living conditions, patience.
• Ability to deliver high quality work within tight deadlines.

Method of Application