The International Red Cross and Red Crescent Movement is the largest humanitarian network in the world. Its mission is to alleviate human suffering, protect life and health, and uphold human dignity especially during armed conflicts and other emergencies. It is present in every country and supported by millions of volunteers. The International Red Cross and Red Crescent Movement is dedicated to preventing and alleviating human suffering in warfare and in emergencies such as epidemics, floods and earthquakes. It is not a single organization. It is composed of the International Committee of the Red Cross (ICRC), the International Federation of Red Cross and Red Crescent Societies and the 189 individual National Societies. Each has its own legal identity and role, but they are all united by seven Fundamental Principles. These principles are humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Each component of the Movement is committed to respect and uphold them. The ICRC’s exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. It directs and coordinates the Movement’s international relief activities during armed conflicts. Established in 1863, it is at the origin of the Movement. The Federation inspires, facilitates and promotes all humanitarian activities carried out by its member National Societies on behalf of the most vulnerable people. It directs and coordinates its members’ actions to assist the victims of natural and technological disasters, refugees and those affected by health emergencies. It was founded in 1919.
The Purpose
- The Mubi Assistant & IM Officer provides administrative support to Mubi Management and is responsible for information management in the Mubi Area of Responsibility (AoR), Biu, and Yola offices, under the supervision of Executive Assistant & IM Officer.
- S/he acts as a reference person for written protocols, correspondence, and standard tools in the MUB Sub-delegation and offices.
Your Role
- Makes an active contribution to support and implement all projects or programs linked to information management.
- Actively takes part in any new IM tool deployment in the delegation.
- Works with the Executive Assistant & IM Officer (EAIMO) in organizing training sessions, information dissemination, and preparing training materials.
- Briefs newcomers systematically on Information Management, ICRC procedures, and tools.
- Supports and trains all staff on Information Management and the above-mentioned subjects.
- Ensures compliance with rules and procedures.
- Makes sure that all staff know and apply ICRC rules regarding correspondence and ICRC protocol; proposes a solution in case of contradiction between the rules and local practices; knows the rules regarding the signatures and ensures that these rules are applied by all staff in the delegation.
- Screens, prioritizes, dispatches, and follows up on requests, calls, and correspondence; has an overview of the MUB sub-delegation's activities and considers its priorities and challenges when making decisions.
- Drafts formal and informal non-confidential correspondence for the signature of the management.
- Ensures that users understand the need for changes to tools or information sharing processes and supports these changes.
- Ensures that all paper and electronic documents received at the IM and Support Office are shared with the concerned staff members.
- Organizes and follows up on training during deployments of new IM tools.
- Proactively updates him/herself on the training materials, and acts as a focal point for providing training and relaying information.
- Shares and files documents for the Management.
- Creates electronic and paper files for the Management, feeds them with relevant documents, and closes them.
- Puts them into boxes at the end of each period and keeps an updated inventory.
Your profile: Education & Experience
- University Degree
- 3 - 5 Years as an information management officer
- Working proficiency in English and Hausa is compulsory. Working proficiency in Fulani is a plus.
- Advanced computer skills, including Microsoft Office suite, SharePoint, HCL Lotus Notes, and other web-based solutions.
- Applicant must have a valid working permit to work in Nigeria.
Method of Application
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